Terms and Conditions
Please fill out your information for the Service Agreement below. After reading the terms, please sign the agreement by clicking the checkbox below. Then, click "Send." Thank you!
Entire Agreement: This agreement contains the entire understanding between GC Media LLC (DBA: Gabriel Chingolani Photography, henceforth to be known as "The Photographer") and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, that does not mean any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing.
Reservation & Payment: A signed contract and non-refundable reservation fee (50% of total package amount) are required to reserve the specific coverage. The final 50% of total package price is due 2 weeks prior to the event. If the final 50% of the total package price is not paid 2 weeks prior to the event GC Media LLC is not obligated to attend the event and the first 50% will be not refunded.
Form of Payment: I, the CLIENT, agree to pay via PayPal. I understand that when processing the payment through PayPal, a 4% transaction fee will apply.
Relationship of Parties: The parties intend that an independent contractor relationship will be created by this contract. Client is interested only in the results to be achieved and the conduct and control of the work will lie solely with GC Media LLC. GC Media LLC is not to be considered an agent or employee of Client for any purpose.
DESCRIPTION OF WORK
GC Media LLC Obligations:
A. GC Media LLC shall provide Services with reasonable care and skill.
B. GC Media LLC shall perform the Services on the date and time agreed.
C. If GC Media LLC is unable to perform agreed services for any unforeseeable reason, unavoidable situation, GC Media LLC agrees to arrange for an equally qualified photographer to complete the agreed upon services. In the unlikely event of an emergency where another wedding photographer can not be arranged, GC Media LLC with give Client a full refund.
D. GC Media LLC shall use their own equipment in the provision of the Services.
A. Client agrees to pay Fee in accordance with Payment provision.
B. Client is responsible for GC Media LLC fees, assistant fees, parking, and travel fees as stated in this agreement.
Copyright Law: The copyright of photographs remains with GC Media LLC. GC Media LLC grants the Clients permission to make copies of the images under the following conditions. The images taken by GC Media LLC and Team are for personal use by the Clients and their friends and relatives. Sale, Publication or any Commercial use of the photographs is not allowed without prior written permission from GC Media LLC.
Cooperation: The parties agree to cheerful cooperation and communication for the best possible result within “GC Media Miami Wedding Photo Checklist” (to be completed by client 2 weeks prior to event) to recognize important individuals for informal or candid photographs. GC Media LLC will not be held accountable for not photographing desired people if there is no one to assist in identifying aforementioned people. GC Media LLC and Team is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Gabriel Chingolani and team.
Shooting Time/Additions: The photography schedule and selected methodology are designed to accomplish the goals and wishes of the CLIENT in a manner enjoyed by all parties. CLIENT and GC Media LLC and Team agree that cheerful cooperation and punctuality are therefore essential to those purposes. Shooting commences at the scheduled start time. Client can expect a minimum of 50 standard retouched images per hour.
Model Release: The Clients grant GC Media LLC and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release GC Media LLC and Team and its legal representatives, heirs and assigns from all liability and claims in connection with the images.
House Rules: GC Media LLC and Team is limited by guidelines of the ceremony official, reception site management, and other vendors. CLIENT agrees to accept the technical results of imposition on the photographer outside of GC Media LLC's control i.e. lighting conditions. Negotiations with the officials for moderation of guidelines is CLIENT’s responsibility; GC Media LLC and Team will offer technical recommendations only.
Limit of Liability: If GC Media LLC and Team cannot perform this agreement in whole or in part due to a fire or other casualty, acts of God or nature or terror, or other cause beyond his control and cannot supply the wedding services specified in this agreement, GC Media LLC will try to book a replacement wedding photographer. If a replacement photographer cannot be found then liability is limited to a refund of any payments received and CLIENT shall have no further liability with respect to this agreement. GC Media LLC have working methods in place to prevent loss or damage to your images. However, in the unlikely event that images be lost, stolen or destroyed for reasons in or beyond our control, these circumstances liability is limited to the return of fees paid for the service or part thereof according to the percentage of images supplied. Clients agree that an entire wedding cannot be replicated, reenacted, or repeated for the purpose of a reshoot.
Loss or damage: GC Media LLC shall not be liable to client or guests for any injury or damage that may result to any person or property by or from any cause whatsoever. Client also assumes and shall bear the entire risk of loss or destruction of, or damage to the equipment by purposeful or accidental actions of themselves or event guests, whether or not insured. CLIENT shall not be liable to GC Media LLC for any loss, destruction, or damage caused solely by GC Media, LLC. No such loss or damage relieves client from any obligation under this contractual agreement. In the event of any loss or destruction or damage to the equipment (not including loss, destruction, or damaged caused solely by GC Media, LLC) the client will replace the equipment with like equipment in good repair, condition and working order, acceptable to the photographer.
Vendor Meals: The GC Media LLC team are entitled to a hot meal and should be served the meal during the same time frame as the couple.
Videos: The CLIENT understands that all engagement and wedding event videography provided by GC Media LLC do not include audio except for pre-recorded audio of the vows (when the couple is getting ready), if CLIENT desires. The CLIENT understands that a "cinematic video" will be delivered after their photos. A "cinematic video" is defined as a 7-12 minute video with music (Music can be select by the CLIENT if desired). The CLIENT understands that no further edits or changes will be made to the cinematic video or teaser trailer upon request. The CLIENT understands that videography is only a provided service when listed with the employment of at least two team members.
The CLIENT understands that drone footage can only be taken and delivered to the CLIENT if permitted by venue and local aircraft law (drone flight is not permitted by law within 5 miles of any airport). The CLIENT understands that the drone is flown prior to the ceremony and reception for establishing shots and not during the ceremony or reception as team members will be occupied capturing traditional photo and video at that time.
Completion/Delivery Schedule: Online photo gallery of edited selection of photos will be delivered digitally to the CLIENT via a private digital gallery approximately two weeks after the event. The completed cinematic video of 7 - 12 minutes and 60 second teaser trailer, if applicable, will be delivered via email 4 to 6 weeks after the event. All photos and video in aforementioned gallery are edited via cropping, color correction, and soft skin; no additional editing services are available as per the parameters of this contract.
Post Delivery: After GC Media LLC has delivered all digital files of the event, the CLIENT releases GC Media LLC of any further responsibilities. Any photo products desired by CLIENT can be created, designed, ordered, and purchased via the provided online Pic-Time client gallery. Pic-Time handles all product quality assurance, product customer service, shipping, returns, and refunds of the products and any complaints regarding photo products ordered via Pic-Time are under the jurisdiction of Pic-Time and not GC Media LLC. CLIENTS must communicate directly with Pic-Time in regards to all photo product orders, issues, and complaints.
Delivered client photos and cinematic video, and/or teaser trailer can be accessed for one year after the event, and access will expire one year after the event date.
Extra Hours: If the CLIENT decides the day of the event that extra time is needed for photo and/or video services, the CLIENT agrees to pay GC Media LLC at a rate of $250 per hour via Cash, PayPal, Zelle, or Venmo at the start of the extra time.
Travel: Should the event take place more than 30 miles from the town of Sunny Isles Beach, FL 33160, CLIENT agrees to pay $1.00 per mile for travel transportation for every mile over 30 miles. CLIENT agrees to pay for hotel accommodations if venue is located more than 100 miles from the town of Sunny Isles Beach, FL 33160. Exact expenses will be communicated to CLIENT and outlined in detail below and in the PayPal Invoice.
Description of CLIENT selected package:
Number of Hours: ____________
Services Provided: Photo, Cinematic Video, Teaser Trailer
Photo Products: ________
Number of Team Members: ___________
Travel Fees: ________
To Be Delivered within 2 weeks of event via email: Online gallery link with high quality photos that have been edited and color corrected. All photos available for download.
To Be Delivered within 4 - 6 weeks of event via email: Fully edited 7 - 12 minute cinematic video (no live audio - only pre-recorded vows) and 60 second teaser trailer.
Payment 1 Due Date: _________
Payment 2 Due Date: _________
Total Package Price: _________
CLIENT agrees that this contract is not valid without the 50% PayPal invoice payment fully processed. I understand there is a 4% transaction fee on all PayPal invoices. I understand GC Media LLC only accepts invoice payments through PayPal.
I, the CLIENT, have read and understood the terms above. I hereby agree to the terms of this agreement.